URL: https://www.mangomint.com/learn/cash-drawer-daily-close-out/

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# Cash Drawer Daily Closeout

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If you manage your cash drawer in Mangomint, we recommend closing out (i.e. balancing) the cash drawer at the end of every day.

Closing out the cash drawer includes:

1. **Adding a new count:** Allows you to count the number of bills and coins in the physical cash drawer and compare that against the expected amount.

2. **Reconciling the difference:** Allows you to determine the reason for any discrepancy between the actual and expected amounts.

3. **Adding a new pay-out:** Allows you to take out money from the cash drawer (e.g. bank deposit amount).

If you have multiple [locations](/learn/business-setup-locations/), each location's cash drawer will need to be closed out separately.

## Link copiedClosing out the cash drawerLink copied

To close out the cash drawer at the end of the day, you must be an Admin user, or you must have the [Can manage cash drawer](/learn/staff-member-permissions/) permission enabled in **Staff Member** settings.

### Link copiedAdding a new countLink copied

Begin closing out the cash drawer by [adding a new count](/learn/add-a-new-count/). This allows you to count the number of bills and coins in the physical cash drawer and compare that amount against the expected balance. The expected balance is the amount that the physical cash drawer should have based on the previous cash drawer balance, cash payments, cash refunds, pay-ins, and pay-outs.

**Note: **

If your business processes a high volume of cash transactions, we recommend using a counting machine to reduce the potential for errors.

### Link copiedReconciling the differenceLink copied

When adding a new count, you will be able to see if the cash drawer is even, over, or short. If it is over or short, you will need to reconcile the difference. To reconcile the difference, begin by recounting the money carefully to rule out any simple counting errors.

- If the cash drawer is **over **after completing a recount, it could mean that a client was accidentally shortchanged.

- If the cash drawer is **short **after completing a recount, check if any bills or coins accidentally slipped under or behind the drawer.

If the cash drawer is over or short:

- The [Cash Drawer Activity report](/learn/payment-reports/) can help you track all cash drawer activity for the day, including cash payments and cash refunds.

- Document any overages or shortages for your records, such as on a reconciliation sheet or in a logbook.

- Frequent overages or shortages could indicate a training gap regarding calculating change. Learn how you can [enable a change calculator during checkout](/learn/advanced-settings-payments-checkout/) to help with calculating change.

### Link copiedAdding a new pay-outLink copied

After adding a new count and recording any overages or shortages, you can [add a new pay-out](/learn/add-new-pay-in-or-pay-out/) for the amount you are taking out from the cash drawer. You can enter either the amount you are taking out (e.g. bank deposit amount), or the amount that is staying in the drawer after the pay-out. This is useful if you have a specific amount that always stays in the drawer (i.e. a **cash float**).

After adding a new pay-out, if you are not depositing the money into the bank right away, make sure you keep it in a safe place until you're ready to deposit it.

## Link copiedSetting the starting balance for the cash drawerLink copied

Once the cash drawer is closed out for the day, you can either [add a new pay-in](/learn/add-new-pay-in-or-pay-out/) or [add a new count](/learn/add-a-new-count/) the next morning. This will update the current count and set the starting balance for the day.

## Link copiedPrinting cash drawer countsLink copied

If needed, you can print a cash drawer count. This is helpful if you'd like a physical copy of the current count to reference while closing out the cash drawer, or if you need to keep a physical copy of a count for your records.

To print a cash drawer count, you must be an Admin user, or you must have the [Can manage cash drawer](/learn/staff-member-permissions/) permission enabled in **Staff Member** settings.

Open the **Cash Drawer** app. If you have access to multiple [locations](/learn/business-setup-locations/), select the correct location from the drop-down menu.

Select the count to print. Select the three-dot menu and select **Print**.

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